Doug Cashing Jim Stenger
Council Commissioner Assistant Council Commissioner
dcashing@sbu.edu steng105@gmail.com
Directions for Unit Rechartering
Originally prepared on July 3, 2024 by Doug Cashing.
Unit rechartering no longer includes individual membership renewals (please see the Membership Renewal Directions below for information on that process). Notices of impending rechartering will be emailed from National to the unit Key-3, starting two months before the current charter expires, with periodic reminders up until one month after the expiration date. If the rechartering has not been completed by the end of that one-month grace period, the unit will be labeled as Lapsed, and no longer allowed to operate within the Scouting America program. At the point the unit can be brought back but will be listed as a new unit.
To complete the rechartering process, a member of the Key-3 needs to make sure that the adult roster is correct via the Roster item in My.Scouting, then click on the Rechartering link in the header of the Organization Manager page. [That link will not appear until the unit is within two months of expiring.]
Documents illustrating this procedure can be found at www.Scouting.Org. Click on the item called Resources in the menu bar at the top of the page, scroll all the way down to see a link for membership renewals and rechartering on the left.
Directions for Member Renewal
Originally prepared on July 3, 2024 by Doug Cashing.
Membership renewal is no longer connected to unit rechartering (see Rechartering Directions above for information on that process). Individual members will renew annually at the end of the month in which they last paid a membership fee (or had the fee paid for them).
For individuals who pay for their own renewal, National will send them emails reminding them to do that starting six weeks before expiration, with several follow-up messages until they either renew or move into lapsed status (one month after the registration expires). These emails will have a link to the renewal page; fee needs to be paid with a credit card (which will have a 3% processing fee). The unit’s Key-3 might also get these email reminders – that’s not yet clear to me. Before these renewals arise, the unit should decide whether or not to allow automatic approval for such members. If so, there is a button on the primary page of Organization Manager in My.Scouting that needs to be activated. Otherwise, folks renewing on their own will have to be approved by one of the Key-3 in My.Scouting after the renewal is submitted but before it becomes active.
If the Unit will be paying for some or all members, the button right below the automatic approval button that needs to be activated. This should then allow the unit to mark which individuals they will be paying for – probably in the Roster section of Organization Manager (but perhaps not until those memberships come up for renewal). As individuals come up for renewal the Key-3 will receive emails about that, at which time a Key-3 member will log in to Roster and process the pending renewals. During that process the Opt Out buttons should be live for those up for renewal – click on that if the person will no longer be registered with the unit (e.g., aged out, moved away, or provided notice of withdrawal from the unit). Payment may be made with either a credit card (3% processing fee) or an electronic fund transfer ($1.00 processing fee). The desired payment method should be set up in advance from the main page of Organization Manager.
Documents illustrating this procedure can be found at www.Scouting.Org. Click on the item called Resources in the menu bar at the top of the page, scroll all the way down to see a link for membership renewals and rechartering on the left.